Selborne Parish Council - Vacancy for Parish Clerk and RFO (potential to split role)

Name of recruiting organisation

Selborne Parish Council 

Employed role/Volunteer role

Employed

Permanent role/Fixed term role

Permanent

Location:

Hybrid working - home based with attendance at Council Meetings and also one day/week at Council office.

Monthly Council meetings take place in the evening in one of the three village halls of the Parish or in the Pavilion at the Selborne Recreation Ground.  Other meetings, e.g. Committees/Working Groups, as required, also in these premises.

Salary:

The salary range is from the national salary spinal point SCP 26-30 (£15.21 - £19.87 per hour, pay award pending) depending upon experience and qualifications. Working from home allowance of £26 per month is payable.  The Council also offers membership of the Local Government Pension Scheme.

Hours:

Average 18-20 hours per week. This varies, for example more time is required immediately before monthly council meetings.

Our council and the role:

Selborne is a large rural parish situated between Alton and Petersfield in East Hampshire.  It has three villages and a total population of 1,271.  There are a total of 12 Councillors, an annual budget of £85,000 and a precept of £66,300.  The Council owns &/administers; two areas of public open space, a recreation ground, two playgrounds, 21 allotments and one of the Parishes three war memorials.  The Council is also the sole trustee of a recreation ground charity.

Duties will include:

  • To ensure that statutory and other provisions governing or affecting the running of the Council are observed
  • To prepare agendas and back up papers for meetings of the Council and Committees. To post agendas and notices on the Council website and all parish noticeboards
  • To submit planning comments as agreed at Council/Planning Committee
  • To upload information as required onto the Parish Council website (Wordpress)
  • Other administrative duties in support of the Council’s business
  • To monitor, manage and balance the Council's accounts and prepare records for audit purposes and VAT.  Operate the payroll including PAYE, HMRC and Pension returns. Produce financial reports for meetings of Council (the Council uses AdvantEdge IT Finance software).
  • To obtain quotes and instruct suppliers/contractors as per the Council Financial Regulations.  To receive and report on invoices for goods and services to be paid for by the Council and to ensure such accounts are met.
  • To manage the administration of the Council’s (21) allotments, by dealing with financial transactions with allotment holders, maintaining a waiting list and allocation of plots.

The ideal candidate will have/be:

You will be educated to at least A-level standard or equivalent, must either already hold a CiLCA qualification or be working towards it (eg having ILCA or FILCA) and have relevant experience for the role of Parish Clerk and RFO.

A good knowledge of local government organisation and procedures is essential.

Ability to multi-task and effectively organise and prioritise are also essential skills. Tact, diplomacy and patience are required to deal with enquiries either by telephone or in writing and occasionally face to face. You will have a confident and mature manner together with an ability to work on your own initiative.

A high standard of literacy and numeracy together with well-developed IT skills to cover as a minimum E-mail, Word, Excel.

Flexibility is essential as there is some evening work – there is at least one evening meeting per month which the Clerk is required to attend. It is also essential to be able to drive and to have own transport.

What we offer you in return:

Flexibility; Other than attendance at meetings, the Clerk can manage the workload to suit personal requirements.

A varied and interesting range of work and an opportunity to make a real difference to the services for residents in the Parish

How to find out more details:

Contact the Clerk for a job description and informal discussion of the role at clerk@selborneparishcouncil.gov.uk.  Details of the Council may be viewed at www.selborneparishcouncil.gov.uk

Closing date:

22/11/2024 with selection interviews in the week commencing 2 December 2024. Ideally the Clerk will be able to start in January 2025.

 

How to apply:

Please send covering letter detailing how you fit the requirements of the role and CV with two references to the Clerk by email: clerk@selborneparishcouncil.gov.uk.